Time and materials billing
Daily field paperwork in. Finished time and materials invoices out.
Crews send photos of their daily sheets. Our AI reads every page, files it under the right job, prices each line from your rate sheets, flags anything that looks off and builds the invoice for your review.
The problem
Time and materials jobs run on paper: crew sheets, material sheets, equipment logs, receipts and sub invoices, every day, for every job.
Someone in the office retypes all of it into a billing system, rebuilds the invoice when a client pushes back, and writes the daily scope of work from the crew's notes. It's slow, it's easy to miss a line, and missed lines are lost revenue.
How the automation works
- Step 1
Paperwork comes in
By email or upload, as photos or scanned PDFs. Multi-page packets are split and each page is dated and filed on its own.
- Step 2
AI reads every page
Hours, people, materials, equipment and notes are read from handwriting and print, including notes written in Spanish.
- Step 3
Priced and checked
Each line is priced from your price lists and billing rules. Anything unusual is flagged for a person to look at.
- Step 4
Invoice, budget and scope of work
The invoice builds itself as the job runs, with a running budget for each job and a daily scope of work ready for the client.
What stays with your team
Someone on your team reviews what was read, fixes anything flagged and decides what gets billed. When a client wants changes, ask for them in plain words and see the new numbers before you apply them. Nothing is sent without a person.
Who it's for
- General contractors and restoration
- Electrical, plumbing and HVAC
- Field service and maintenance
- Equipment rental
- Staffing and labor
Every tool we build is set up around your forms, your rates and the software you already use. Your process probably isn't exactly like this one, and it doesn't need to be.
Questions
Can it read handwritten time sheets?
Yes. It reads handwritten and printed sheets from phone photos or scans. Clear, flat, well lit photos read best, and anything it isn't sure about is flagged for review.
Does it work with our rates and billing rules?
Yes. Your price lists, overtime and premium time rules, and billing settings are set up for your company, and each job can use the right list.
Do we have to change our field forms?
No. The tool is set up to read the forms your crews already fill out.
More of what we build
Show us your version
Tell us how this works at your company today. We work with businesses anywhere in the US, remotely, and reply to every message by email.